Zoom - Downloading Recordings To Save

How To 

This document steps you through the process of downloading recorded meetings or classes you’ve captured in Zoom so that you can save them locally or upload them to Panopto, OneDrive, or Google Drive. Zoom recordings are kept for 180 days and then moved to a trash folder for an additional 30 days, so any recordings you wish to save need to be downloaded before then.

Before using this article, please be aware that if you would prefer to access a PDF that includes screen captures for this process, one is available to the right under attachments. You may download it or click view to read it in your browser window.

Notifications 

As part of the new Zoom recording retention settings, members of the university community will begin receiving an automated email 7 days before recordings are permanently deleted from the trash folder.
To disable the email notification:

  1. Open a web browser and go to auth.slu.edu.
  2. Log into the portal with your SLU Net ID and password.
  3. Select Applications to the left.
  4. Click on the Zoom tile.
  5. Open the Meeting settings.
  6. Scroll down to the option labelled, “When the cloud recording is going to be permanently deleted from trash - Notify the host 7 days before…” and deselect it.
     

Downloading A Zoom Video

Follow the steps below to locate and download your meeting/class video from the Zoom cloud:

  1. Open a web browser and go to auth.slu.edu.
  2. Log into the portal with your SLU Net ID and password.
  3. Select Applications to the left.
  4. Locate the Zoom tile and click on it.
  5. Once Zoom has opened, select the Recordings tab to the left, then click on the name of the recording you wish to download to the right.
  6. Then click the Download button beside the recording you wish to preserve.
  7. If presented with a pop-up window for the download, make sure to select the Save File checkbox and then click the OK button.
  8. Once downloaded, feel free to change the name of the file to something appropriate.

Uploading Video to Panopto

Follow the steps below to upload your downloaded Zoom video for hosting in Panopto:

  1. Open a web browser and go to auth.slu.edu.
  2. Log into the portal with your SLU Net ID and password.
  3. Select Applications to the left.
  4. Click on the Panopto tile.
  5. From the main Panopto page, select the blue Create button at the top toward the right.
  6. From the drop down menu, choose New Folder.
  7. On the following page, name the folder, give it a description, and click the Create Folder button below the fields.
  8. At this point you can click on the blue Create button again.
  9. From the drop down menu, select the Upload Media option.
  10. From the screen that opens, be sure to select the folder into which you would like to upload your video file and then either drag-and-drop it to the center of that window or click in the middle of the window to browse your computer for the video to upload.
  11. If browsing to the video file, once found, select the file and click the Open button.
  12. Once uploaded, you can assign permissions to the video. Click on the Inherit Permissions… box to reveal the other options.
  13. From the options revealed, you can choose to make the video available to:
  • Specific People
  • Anyone at SLU with the link
  • Anyone with the link

Uploading Video to OneDrive

Follow the steps below to upload your downloaded Zoom video for hosting in OneDrive:

  1. Open a web browser and go to auth.slu.edu.
  2. Log into the portal with your SLU Net ID and password.
  3. Select Applications to the left.
  4. Click on the Microsoft Office 365 Mail tile.
  5. When your email opens, click on the App Launcher in the upper left corner of the screen. From the selection of applications, choose OneDrive.
  6. When OneDrive opens, click on the blue New button to reveal the drop down menu.
  7. From that menu, choose the Folder option to create a new folder.
  8. Then from the pop-up window, enter the name of the new folder and click the blue Create button.
  9. Once you’ve created the new folder, you can select the Upload button at the top of the screen or you can click and drag your video onto the image in the middle of the screen.
  10. If you choose the Upload button, select Files from the drop down menu.
  11. From the browser window that opens, locate and select the video you wish to upload then click the Open button at the bottom of the screen.
  12. Once the file is uploaded, you’ll see a blue Share button appear to the right. Click on that button.
  13. From the Share dialog, click on the default option, People you specify can view.
  14. The following options become available:
  • People in SLU with the link
  • People with existing access
  • Specific people

Select the one that suits your needs and then click the blue Apply button below.

  1. At that point the screen will confirm your choice and it will copy the link for the video to the clipboard so that you can email it or share it in some other fashion as you see fit.

Uploading Video to Google Drive

Follow the steps below to upload your downloaded Zoom video for hosting in Google Drive:

  1. Open a web browser and go to auth.slu.edu.
  2. Log into the portal with your SLU Net ID and password.
  3. Select Applications to the left.
  4. Click on the Google Workspace tile.
  5. You will be prompted to Choose and account. Select your SLU Google account (SLUNetID@slu.edu).
  6. You will be presented with a collection of tiles representing the Google Suite of applications. Select the tile labeled Drive and Docs.
  7. Once in Google Drive, click on the New button at the top of the menu to the left.
  8. From the drop down menu, select the Folder option at the top.
  9. From the pop up window that appears, enter the name for your new folder and then click the blue CREATE button.
  10. Your new folder will appear in the list below. Double-click the folder to open it.
  11. From within your new folder, click the New button at the left once again and this time choose the File upload option.
  12. From the browser window that opens, locate and select the video file and then click the Open button below.
  13. Right-click on the video that is now in your new folder and select the Share option.
  14. From the pop up window that opens, click the Get link option.
  15. Click SLU to reveal the other sharing options.
  16. This will reveal the following options:
  • Restricted
  • SLU
  • Anyone with the link

Select the most appropriate one for your needs.

  1. Click the blue Copy link text to the right of the link itself and then click the blue Done button below. The link to the video is now on the clipboard so that you can email it or share it in some other fashion as you see fit.
     
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